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Taiwan Stock Exchange Corporation's ("TWSE") Procedures for Inquiries Regarding Account Opening and Trading Data of Employees of Securities Investment Trust Enterprises and Their Spouses and Minor Children  CH

Announced Date: 2013.11.20
1     These Procedures are established for the handling of inquiries made by a securities investment trust enterprise ("the SITE" or "the Trustee") on behalf of its employees and their spouses and minor children (hereunder collectively referred to as "the Client") with the TWSE about the Clients' personal information such as account opening and trading data.
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2     The Client which, for multiple times within a certain period, grants the SITE general authorization to inquire of the TWSE about its personal information such as account opening and trading data shall have the authorization notarized or authenticated by a notary public. If the Client is a minor child of a Trustee employee and the parents of the child cannot represent him jointly, the Client shall provide an independent representation agreement or sufficient proof of one of the parent's custody.
    The above-mentioned certain period is set by the Client and the Trustee and not limited to the employee's employment period. Unless the certain period is reduced or the commission is terminated and the TWSE is notified accordingly, disputes between the parties and either party's claims against the TWSE are invalid.
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3     Where the Client commissions the SITE to inquire about its personal information such as account opening and personal trading data, the SITE shall appoint specific personnel (limited to the current employees of the SITE and hereafter referred to as "the Authorized Representative") and include the following documents in its application to the TWSE:
  1. An original copy of the application form (Attachment I).
  2. An original copy and a photocopy of the authorization (including a Notification and Letter of Consent in Regard to the Collection, Processing and Use of Personal Information) notarized or authenticated by a notary public (Attachments II and III); if the Client is a minor child and his parents cannot represent him jointly, an original copy and a photocopy of an independent representation agreement (Attachment III-1); or sufficient proof of one of the parent's custody.
  3. An original copy of a Notification and Letter of Consent in Regard to the Collection , Processing and Use of Personal Information, as given to the Authorized Representative (Attachment IV).
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4     The Authorized Representative assigned by the SITE to the TWSE shall present the original copy of his R.O.C. personal identification for verification. After the documents listed in Article 3 as submitted by the Authorized Representative are verified as true by the TWSE, the application will be processed, and the following documents shall be archived for future reference:
  1. A.An original copy of the application form (Attachment I).
  2. B.An original copy and a photocopy of the authorization (including a Notification and Letter of Consent in Regard to the Collection, Processing and Use of Personal Information) notarized or authenticated by a notary public (Attachments II and III); if the Client is a minor child and his parents cannot represent him jointly, an original copy and a photocopy of an independent representation agreement (Attachment III-1); or sufficient proof of one of the parent's custody.
  3. C.An original copy of a Notification and the Letter of Consent in Regard to the Collection, Processing and Use of Personal Information, as given to the Authorized Representative (Attachment IV).
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5     There is no fee for inquiries made about account opening data and trading data within one year prior to the application date. For inquiries about trading data earlier than one year prior to the date of application, a processing fee is charged and is payable by the Authorized Representative upon the application; the fee schedule will be determined by the TWSE.
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6     These Procedures shall take effect after having been submitted to and approved by the general manager and submitted to the competent authority for recordation. Subsequent amendments thereto shall be effected in the same manner.
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