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1
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A securities firm shall handle relevant matters regarding attendance at the internal decision-making process of a shareholders meetings and appointment of persons to exercise the voting rights pursuant to Article 20 of the Regulations Governing Securities Firms.
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2
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A securities firm shall exercise the equities rights in the best interest of the company and shall not, directly or indirectly, participate in the operation of the issuing company or have any inappropriate arrangement.
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3
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When a securities firm receives a meeting notice from the company of which it holds shares, it shall, within the allotted time for convening the shareholders' meeting, have the responsible department handle the relevant operation procedures regarding appointment of attendees, decisions about exercise of voting right, etc. and retain the information for recordation.
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4
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When a securities firm exercises the voting right of the shares it holds, it may, pursuant to Article 177-1 of the Company Act, exercise the right in writing or by electronic methods, or appoint a company or a company's insider satisfying the conditions set forth in Paragraph 2, Article 3 of the Regulations Governing the Administration of Shareholder Services of Public Companies for such exercise.
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5
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Apart from exercising the voting right of the shares held by securities firms according to the method set forth in the preceding paragraph, for the securities firm holding 300,000 shares or more of a public company, it shall appoint a person to attend and exercise the voting right; and for the securities firm holding less than 300,000 shares of a public company, it may elect not to appoint a person to attend.
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6
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When a securities firm appoints a company or a person to exercise the voting right of the held shares, it shall specify the instructions of how the voting right of each proposal shall be exercised on the letter of appointment and retain information for recordation.
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7
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Information of the cases where securities firms attend the shareholders' meetings and exercise the voting right shall be retained for recordation.
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8
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Where a securities firm serves as a director or supervisor of a company of which it holds shares, its legal representative shall be an insider of the company, if not, reasonable excuses shall be presented, and the information of such excuses and its appointment procedure of the legal representative, etc. shall be retained for recordation.
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