(Drafting meeting agendas)
The Committee's meeting agenda shall be drafted by the convener. Other members may also propose motions to the Committee for discussion. The meeting agenda shall be provided to members of the Committee in advance.
When a Committee meeting is convened, the Company shall make available an attendance book for attending members to sign and also for reference.
Committee members shall attend meetings in person. If a Committee member is unable to do so, it may appoint another member to do so as its proxy. Attendance via videoconferencing is deemed attendance in person.
A Committee member appointing another member to attend a meeting as its proxy shall issue a letter of authorization for each such appointment setting out the authorization in regard to matters for which the meeting is convened.
The proxy mentioned in Paragraph 3 above may accept the appointment by one person only.